Lewes FC Vets – Volunteering & Club Roles

Lewes FC Vets and the Old Quality League are run entirely by volunteers.
Everything from fixtures and finances to poems, cones and tours only happens because members step forward to take responsibility.

This page sets out:

• our organisational structure for 2025, and

• the key volunteer roles that keep the club going.

If you’d like to help in any area below, please contact Pete Bull via the members’ channels.

Organisational Structure (2025)

Leadership

• Joint Chair & Director of Governance, Safeguarding & Ethos – Pete Bull

• Joint Chair & Director of Football Operations & Facilitation – Paul Harley

• Partnerships & External Relations Lead (Temporary) – Pete Bull

• Treasurer – Tim Harris

Operational Roles

• Secretary (Mid-Sussex League & Old Quality League) – John Masterson

• Fixtures Secretary & Calendar Manager – Stuart Fuller

• Memberships & Relationships Manager – Chas Newman

• Tour Manager (Temporary) – Pete Bull

Equipment & Technical

• Kit Procurement – Richard Harding

• Kit Overlord – Nick Calvert

• VEO Manager – Wayne Liddle

Sussex Sunday League – Team Management

• First Team – Gaffer: Wayne Liddle
  Support staff: Daniel Horan, Tom Murphy, Jon Sward

• Select Team (Reserves) – Joint gaffers: Jack Kingston, Stuart Fuller, Will Bentley

• Over-45s Masters – Managers: Mark Barkaway & Dave Carpenter

Old Quality League – Team Management

• Over-45s OQL Team – Gaffer: Mark Stevens

• Over-55s OQL Team – Gaffer: Neil Emery

Facilitators

• 21+ Active Facilitators – vacancies always available

Digital

• Social Media & Web Manager – Nick Calvert

1. Leadership Roles

1.1 Joint Chair & Director of Governance, Safeguarding & Ethos – Pete Bull

Provides strategic, ethical and cultural leadership for Lewes FC Vets and the Old Quality League. Holds responsibility for governance, safeguarding, volunteer culture and oversight of all footballing operations.

Key responsibilities

• Governance & oversight

  • Ensure the club operates within its agreed values, safeguarding standards and good practice.

  • Oversee all football activity across Sussex Sunday League, Old Quality League (O45s and O55s), weekly sessions and operational teams.

• Safeguarding & ethos

  • Hold responsibility for cultural tone, behavioural expectations and standards across the club.

  • Support early conflict resolution and relational maintenance.

  • Ensure safeguarding expectations are followed by managers, facilitators and volunteers.

• Volunteer leadership

  • Recruit, support and mentor volunteers across operational, footballing and cultural roles.

  • Ensure stable structures and clear responsibilities.

• Club operations & football oversight

  • Provide leadership across all league teams and facilitators.

  • Support season planning, communications and long-term football development.

1.2 Joint Chair & Director of Football Operations & Facilitation – Paul Harley

Responsible for operational leadership of all weekly football sessions and the facilitation volunteer system.

Key responsibilities

• Facilitation Station leadership

  • Lead the Facilitation Station WhatsApp group.

  • Maintain and update the Facilitators Matrix and rota.

  • Publish weekly facilitator allocations every Monday.

• Weekly session operations

  • Ensure delivery of Tuesday, Wednesday and Friday sessions.

  • Coordinate facilitator cover and provide support.

• Operational standards

  • Uphold visual kit requirements, session discipline and club culture.

  • Maintain consistency in equipment set-up, pitch access and tidy-up.

1.3 Partnerships & External Relations Lead (Temporary) – Pete Bull

Interim role, pending recruitment of a dedicated volunteer. Acts as the primary liaison to Lewes Football Foundation, Lewes FC and external community partners.

Key responsibilities

• Represent the club in meetings and advocacy conversations.

• Maintain constructive relationships around facilities, scheduling and governance.

• Communicate external developments back to the Chairs.

1.4 Treasurer – Tim Harris

Responsible for managing all financial matters of the club.

Key responsibilities

• Maintain accurate financial records and spreadsheets.

• Process income and expenditure.

• Manage banking and reconcile Spond membership payments.

• Prepare end-of-year accounts.

• Support the Chairs with budgeting and financial planning.

2. Operational Roles

2.1 Secretary (Mid-Sussex League & Old Quality League) – John Masterson

Leads essential league administration and match organisation.

Key responsibilities

• Register players on the Whole Game System.

• Book referees for Sunday fixtures and confirm attendance.

• Liaise with opposition teams and confirm fixtures.

• Book changing rooms via IDVerde when needed.

• Publish weekly session notices shortly after 9am.

2.2 Fixtures Secretary & Calendar Manager – Stuart Fuller

Maintains the club-wide master calendar across all leagues and competitions.

Key responsibilities

• Keep the fixture calendar updated for:

  • Sussex Sunday League (First Team, Select, O45s Masters)

  • Old Quality League O45s and O55s

• Liaise with opposition teams, league officials and referees.

• Communicate fixture timings clearly and promptly.

2.3 Memberships & Relationships Manager – Chas Newman

Responsible for membership processes, payments and managing player relationships.

Key responsibilities

• Manage Spond member onboarding and recurring payment set-up.

• Maintain membership limits with the Boot Room.

• Oversee transitions from drop-in to full membership.

• Maintain the injuries list and process adjustments.

• Serve as a relational point of contact for members.

2.4 Tour Manager (Temporary) – Pete Bull

Interim role pending recruitment of a long-term lead.

Key responsibilities

• Coordinate logistics for domestic and international tours.

• Arrange travel, accommodation and fixtures.

• Ensure tours reflect club values and financial sensibility.

3. Equipment & Technical Roles

3.1 Kit Procurement – Richard Harding

Oversees kit purchasing and club merchandise.

Key responsibilities

• Work with suppliers (e.g. Intersport) to source and order kit.

• Ensure club-branded merchandise is available.

• Maintain an inventory of club gear.

3.2 Kit Overlord – Nick Calvert

Ensures availability, quality and organisation of equipment.

Key responsibilities

• Maintain a consistent supply of footballs, cones, pumps, first-aid kits, ice packs and storage.

• Check and maintain football pressure and general condition.

• Keep storage containers tidy and functional.

3.3 VEO Manager – Wayne Liddle

Responsible for VEO camera access, filming and uploads.

Key responsibilities

• Provide access to the VEO camera for Vets and community teams.

• Film and upload selected games.

• Support other members in using the VEO system.

4. Sussex Sunday League Management

The duties below apply equally to the First Team, Select Team and Over-45s Masters.

Common duties

• Select squads via WhatsApp and Teamsnap.

• Ensure all players are registered by late August.

• Publish squads by Thursday and ensure fair game time.

• Arrange transport where required.

• Maintain positive relationships with referees and opposition.

• Report results to Full-Time and member groups.

• Ensure equipment is returned and the G is locked up when needed.

• Ensure a First Aider attends every match.

4.1 First Team

• Gaffer: Wayne Liddle

• Support staff: Daniel Horan, Tom Murphy, John Sward

4.2 Select Team (Reserves)

• Joint gaffers: Jack Kingston, Stuart Fuller, Will Bentley

4.3 Over-45s Masters

• Managers: Mark Barkaway & Dave Carpenter

5. Old Quality League Management

5.1 Over-45s OQL Team

• Gaffer: Mark Stevens

5.2 Over-55s OQL Team

• Gaffer: Neil Emery

Duties (OQL teams)

• Team selection via WhatsApp and Spond.

• Participate in seasonal draft (if applicable).

• Publish squads by Thursday.

• Read the poem at the start of matches (or nominate someone).

• Report results to club groups / social media.

• Uphold FA Code of Conduct and club culture.

6. Facilitators (21+ Active – Vacancies Available)

Facilitators deliver the weekly football sessions and hold the on-pitch culture.

Key responsibilities

• Pick teams and publish selections.

• Welcome new players and hold session tone.

• Manage late arrivals.

• Unlock / lock facilities as required (including Ham Lane gate where needed).

• Set up and pack away equipment from the blue bin.

• Read or adapt the poem.

• Uphold kit colour standards (yellow and black) and session discipline.

If you’re interested in becoming a facilitator, speak to a Chair or any current facilitator at a session.

7. Digital Roles

7.1 Social Media & Web Manager – Nick Calvert

Manages the club’s digital presence, website and content.

Key responsibilities

• Manage the Squarespace website.

• Align content with Lewes Football Foundation (working with Miranda Kemp).

• Publish results, images and match reports within 24 hours where possible.

• Maintain consistent branding and promote events, tours and fundraising.

Interested in Volunteering?

Lewes FC Vets is more than just football – it’s a member-run community.
If you’d like to:

• take on one of the temporary roles,

• shadow someone in an existing post, or

• help out in a small, clearly defined way,

please contact Pete Bull via the members’ WhatsApp groups or the usual club channels.